Rules and Regulations

COMPETITION FEES ARE NON-REFUNDABLE. NO EXCEPTIONS.

 

Registration Fee / Form Guidelines Competition Genre
Categories Judging / Scoring
General Rules Regional Awards
Competition Levels Mr. and Miss Ultimate Dance
Age Divisions Music Guidelines

 

Registration Fee / Form Guidelines

  • Payment can be made by credit card (Visa, MasterCard and Discover) or money  order/cashier’s check. NO STUDIO OR PERSONAL CHECKS WILL BE ACCEPTED.

  • All entries MUST be accompanied by competition fees. Entries received without full payment, including those submitted through online registration, will not be processed.

  • ALL ENTRIES MUST BE RECEIVED IN OUR OFFICE BY THE COMPETITION DEADLINE.  Entries received after the deadline will be subject to a 10% late fee. 

  • Registration can be completed by using our Online Registration through our website.   Forms may also be downloaded through the website at ourRegistration Page

  • An "entry" is defined as:
    • Completed Master Attendance Form
    • Completed Entry Registration Form
    • A Signed Parental Waiver Form
    • Signed and dated Payment and Release Form
    • Entry fees paid in full (Entries mailed without payment will not be accepted.)

  • Completed entries will be processed on a first-come, first-served basis. Incomplete entries or those received without payment could result in delayed registration or omission from the competition.

  • All faxed entry forms MUST be accompanied by credit card information. Please call the office to ensure all pages of your fax were received.

  • All entries must be available to dance any date or time during the competition hours. Special request for each entry may be submitted in the comment field of the online registration form by the competition deadline. Requested changes are subject to adjudication awards only. Request cannot be guaranteed.

  • Cathy Roe's Ultimate ("CRU") reserves the right to limit number of entries to amount of competition time available. This will vary by city and venue. We also have the right to add Sunday or Friday competition dates as needed. All participants must be available on all needed days of competition.

  • Change request accepted after the deadline are subject to a $10.00 change fee. No change request will be taken within 2 weeks of the competition date.

  • Dancers may compete for more than one studio in any given regional or National competition.  CRU accepts entries from the following:
    • dance studios
    • independent competitors
    • high school/college dance teams

  • CRU will try to accommodate all entries. However, due to possible time constraints, all entries may not be honored. In such cases, priority will be given in the following order:
    • Groups (may include small, large, line, or production)
    • Duets/Trios
    • Solos

  • 5% Early Bird Rebate Special To qualify for the 5% rebate:
    • Payment must be made IN FULL by  Cashiers Check / Money Orders only
    • Payments must be postmarked by early bird deadline date. (approx 7 weeks before competition)
    • Completed Entries must be postmarked by the early bird deadline if mailed in.
    • Entries may be submitted on line by the early bird deadline date, but no credit card payments qualify. Only mailed Cashier’s Checks/Money orders qualify.
    • Must submit a minimum of $1,000 in entry fees to quality
    • Rebate form must be filled out in full and submitted with payment by early bird deadline date.
    • The consent form signed by all parents and representative must be submitted by early bird deadline date.
    • Rebates only apply to Regional Competitions

Categories

Category/Number of Dancers
Max time
Solo (1)
3:00
Solo Ultimate Title (1)
3:00
Duets / Trios (2-3)
3:00
Small Group (4-7)
3:00
Large Group (8-14)
4:00
Line (15+)
6:00
Grand Line (20+)
8:00
Extended time for dance routines/props set up and strike
Each 30 Seconds
Please see our online registration site for current pricing.

General Rules

  • There is no limit to the amount of regional competitions a studio and/or independent dancer may compete in. However, regional award winning routines from previous competitions are not eligible for high scores awarded from a previous regional competition in the same year, but are eligible for special awards.  Please notify CRU of any prior winnings.

  • All contestants must conduct themselves in a professional manner. Any unsportsmanlike conduct will result in disqualification.

  • In the event that the competition is ahead of schedule or re-ordering has occurred, competing dancers must be ready to perform 1 hour prior to scheduled time. Contestant must perform on his/her designated day and in the order stated in the program unless officials of CRU change the line-up.

  • A Solo performer may not compete against him or her self in a given category. In a Duet/Trio, at least one dancer must be different when competing in the same category. It is permissible to compete against yourself in Groups and Lines. At the National Finals, dancers can be replaced, if necessary, as long as 50% or more of the original dancers are in the routine. Teachers are required to notify CRU of these replacements.

  • Under no circumstances will a performer be allowed to re-perform any number unless the number has been interrupted by a technical error on the part of CRU, an electrical failure, or any extenuating circumstance on the part of CRU solely, that heretofore is unforeseen. Conditions of a stage are not the responsibility of CRU and will not be considered in the re-performance of an entry.

  • CRU reserves the right to cancel a competition if a minimal number of entries are not received. In such cases, all monies will be refunded. However, in cases where the minimal number of entries is received, registration fees are non-refundable.

  • LIABILITY: CRU, its staff, its sponsors, the hotel, theater or site of the convention or competition will not be held responsible for any accident or injury that may occur to anyone participating or attending these events. CRU cannot be held responsible for unforeseen flaws in theater stages that may inadvertently lend to the causing of an accident. Persons entering the competition and/or participating as a spectator or in any other aspect MUST assume the responsibility for any unforeseen injury. It is the responsibility of the dance teacher and/or person in charge of a participating group to educate all entrants their parents and attendees on the rules and policies of CRU.

  • CRU must have a consent form signed before students will be allowed to compete. This is accomplished on the payment and release form where studio owners/ directors/representatives acknowledge they have read the rules and regulations.  Representative and parents must sign the form on behalf of all competing students. The form can be downloaded on our web site and is due by the entry deadline date.

  • Prior to each competition schedules will be emailed to directors and also available on line. Schedules will be available no later than one week prior to event.

  • Upon entering and competing in CRU, all teachers/dancers give permission and consent to CRU to use any photographs or video/film taken for promotional advertising or any other commercial use.

  • Personal videotaping and photography is strictly prohibited during performances. Professional videotapes and photographs will be available for purchase during the competition. In the event there is not a photographer, each studio will be given permission for one representative to take photos from a designated area. No video taping will be allowed.

  • A soloist may perform more than one routine in a category, as long as the routines are in different dance genres. Upon entering, dancers are eligible to compete for various prizes and professional opportunities.

  • Any dance containing more than 3 tumbling passes will be automatically reclassified and considered for the Acro category, unless this routine is already in the Open category.

  • All props are allowed except for the following:

    • Swords, knives, or any other sharp objects (unless plastic - but must be approved prior to performance)

    • Fire in any form (candles, torches, etc.)

    • Fog or smoke

    • Helium balloons

    • Special lighting

  • One minute will be allowed in addition to maximum time for set up and strike of props. Dances requiring more time will need to purchase an extension to avoid penalties.  Non-compliance will result in a deduction of 10 points. Entry is responsible for any necessary cleanup involving prop usage after each performance.  Any props that require assembly with nails or screws need to be completed ahead of time.  There can be absolutely NO sharp objects such as nails or screws allowed loose in the performance areas at any time

Competition Levels

Level placement of dancers is at the discretion of the studio director and teachers. Group routines that contain multiple levels will be entered based on the average level of the entered dancers. Competition Levels are based and averaged on the dancer’s level and not on the level of the individual routine.

  • The Novice Level is for a dancer with two years or less of training or no previous competition
    experience. This is for the beginner dancer who takes one or two classes a week and wants to gain experience at competition without worrying about competing against seasoned competitors. This level is judged only against other novice level routines. Novice dancers are judged on a more lenient scale with adjudication and high scores awarded for the 12 & under age division and the 13 and over age division. There are no cash prizes at Novice Level . Novices will be awarded trophies, medals, prizes and certificates.

  • Intermediate Competitor Level is for the intermediate dancer. Suggested guidelines: dancers who have been studying for between 2 and 4 years, who take at least 3 technique classes a week and are on a competition team. Intermediate level should have previous competition experience. Intermediate level will be judged only against other intermediate level routines. There are limited cash prizes at the Intermediate level, but this level ia awarded vouchers for discounts and scholarships at future events. This level will be awarded trophies, medals, prizes certificates, and other prizes.

  • Elite Competitor Level is for the seasoned, advanced dancers. Suggested guidelines: This level should have 5 or more years of dance training, take at least 4 technique classes a week. Elite competitors should have competition experience. Cash prizes are given at the Elite level, along with trophies, medals, prizes and certificates and other prizes.awards.

  • The Pro-Am Level involves at least one professional dancer or teacher over the age of 18 dancing with or without students. This competition level will not be considered for overall high score and cash awards.The Parent Act level is for dancing parents and incorporates any style of dance. This level will be judged solely against other parent acts and will not be considered for overall high score and cash awards.

 

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Age Division

The average age of all dancers on the day of the regional competition will determine the appropiate age group for each dance entered. If average age ends in .5, please round up. Age Division for the Novice Level as well as the Grand Line Categories are 12 and under, or 13 and over.

Levels and Categories

Division

Age

Novice Level and Grand Line Categories

12 and Under

5-12

 

13 and Over

13-19

Intermediate and Elite Levels

Petite

5-8

 

Junior

9-12

 

Teen

13-15

 

Senior

16-19

 

Adult

20 and Up

     
 

Competition Genre

The following genres of dance are accepted (see definitions below):

Jazz - A routine that demonstrates jazz technique, which may include classical, contemporary, hip-hop, funk, pop, or lock. Routines containing only hip-hop, funk, pop, or lock technique should be considered for the hip-hop category.

 

Tap - A routine that demonstrates tap technique and basic tap floor work. Any routines demonstrating clogging technique should be considered for the clogging category.

 

Ballet - A routine that demonstrates ballet technique, which may include classical and/or contemporary movement and interpretation. (Ballet shoes only.)

 

Pointe - A routine that demonstrates ballet done on Pointe, which contains classical ballet technique.

 

Modern - A routine consisting of contemporary modern movement, which demonstrates control and balance throughout and utilizes modern-specific technique such as contractions, tilts, etc.

 

Lyrical - A routine that combines jazz, modern, and ballet techniques in fluid, controlled movements. Often has a "story" element that relates to the lyrics or emotion of the song.

 

Ethnic - A routine that uses any ethnic style of dance (e.g. African, Japanese, Middle Eastern, Flamenco, etc.) and its related technique and movement.

 

Acrobat - A routine that combines gymnastics and tumbling ability with dance technique.

 

Character/Musical Theater - A routine in which the dancer(s) portray(s) a character (e.g. animal, TV, Broadway, historical, fictional, etc.) or interpret(s) a song from a Broadway or other musical, while incorporating dance technique and movement.

 

Hip-Hop - A routine that utilizes street style dancing or MTV styles. Funk, break, pop and lock are also included in this category.

 

Clogging - A routine incorporating clogging technique and movement.

 

Drill/Pom - A routine consisting of sharp, clean movements, kicks, and jumps in drill team fashion. If poms are used, they should be used consistently throughout the routine.

 

Liturgical - A routine that portrays a religious theme and incorporates any style of dance listed above.

 

Open - A routine that utilizes any combination of dance techniques listed above or any other dance style not previously listed.

 

Student Choreography – A routine of any style choreographed by a student with no assistance from an instructor.  Phrases of choreography and/or music used from your studio choreographed by a teacher is not allowed. The dance may be performed as a solo, duo/trio, group, line or production. Performance by the choreographer is allowed.  Trophies will be awarded to the top scoring Student Choreography routine in each age group.

 

Contemporary – A routine that incorporates modern vocabulary while still staying true to classical ballet dance techniques. Routines are usually performed to music other than classical.

 

JFF (Just for Fun) - This includes parent acts, teacher acts, and other dances that are just for fun. These dances are judged only against other JFF routines, and will receive adjudication from the judges and adjudication awards, but are not eligible for high score awards or cash prizes. Contemporary – A routine that incorporates modern vocabulary while also incorporating ballet technique

Judging / Scoring

  • All entries are judged and scored by a panel of qualified and competent judges. The method of judging is solely within the discretion of CRU. All judges' scores are final and are unchangeable.
  • Judging Criteria -The scores and comments reflect the opinion of the judges and not necessarily the opinions of CRU Directors and Staff. Judges will score on the following:
    • Technique
    • Stage Presentation (includes grooming/professional appearance)
    • Precision

  • Each judge can award a routine up to 100 points based on the system below.  All three judges' scores will be combined to create the final score. CRU reserves the right to bring in a forth judge.

  • CRU scoring sheets/comments CD’s must be picked up at the event during designated times.  CRU is not responsible for mailing score sheets/CD’s.


    Competitive Level Scoring

Regional Awards

  • Awards Will be given in the Petite, Junior, Teen Senior and Adult Age Divisions. Awards may inlcude trophies, cash, plaques, medals, ribbons, lanyards, award plates, scholarships, crowns, sashes, and specials.

  • Every dancer is regognized with an award.


  • A soloist and/or solo title contestant may place only once in the top solo awards.

  • Dances must receive a Excellent Top or hight to qualify for Nationals.

Mr. and Miss Ultimate Title

Ultimate Title contestants compete in a separate category than soloist. We recommend that all those competiting for Ultimate Title be in the Elite Level, although we will not prohibit anyone form entering for title. All Ultimate Title competitors will be judged on the Elite Competitive scoring system.
Mr./Miss Petite Ultimate Dance    Ages 5 – 8 Mr./Miss Junior Ultimate Dance    Ages 9 – 12 Mr./Miss Teen Ultimate Dance     Ages 13 – 15 Mr./Miss Senior Ultimate Dance   Ages 16 - 19
In the event there is only one competitor in this category, the contestant must earn a gold award or higher in order to be eligible to compete in the Ultimate Title category at Nationals. All title winners will be invited to compete for the Ultimate Dance title at the National Finals.

Music Guidelines

  • Each entry must furnish its own music in the form of a newly mastered CD. A back-up CD is required in case of malfunction. CDs must include title of dance, studio name/designated letter, and performance number written in black permanent marker on the face of the CD.  NO LABELS ARE ALLOWED. Each entry must be provided on an individual CD. No multiple tracks PLEASE! CRU is not responsible for unedited music. Please have music cued and edited for a professional quality performance.

  • CDs must be submitted to the registration desk upon arriving at the competition, the check in time required will be in your information packet once you have registered. Please be sure CDs/tapes are properly cued when submitted. CRU is absolutely not responsible for the quality of your music.

  • Please adhere to the following time limits:Solos, Duet/Trios, Small groups: 3 minutes maxLarge Groups: 4 minute maxLines: 6 minutes maxProduction: 8 minutes maxThere will be a 10-point deduction for non-compliance.

  • Please note that additional time may be purchased at $25 for each additional 30 seconds (groups, lines and productions only).  This is automatically calculated when using Online Registration.

  • Teachers must use professional judgment with music selection. Music containing lyrics of an explicit or sexual nature is prohibited, and the entry will be disqualified. This also includes choreography that is deemed age-inappropriate. Depending on the degree of inappropriateness, CRU and the judges will either deduct points or disqualify the routine. CRU has a low-tolerance policy for distasteful performances.

  • It is the responsibility of the studio to obtain music copyright fees with appropriate organizations, such as ASCAP and BMI.

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